See only the transactions that actually need you.
A system that watches reconciliations across your clients and surfaces the genuine exceptions — duplicates, miscategorizations, unmatched items, odd amounts — so your team reviews twelve transactions instead of scrolling past three thousand.
Reconciliation Exceptions — Week of May 12
3,180 transactions reconciled cleanly and hidden from review
Riverside Dental
$4,210.00ACH · Henry Schein
Possible duplicate of txn #4471 (same vendor, amount, 2 days apart)
Atlas Freight
$1,880.40Card · Shell Oil
4.1× the 6-month trailing average for this vendor
Birch Dental
$640.00Check · #2092
Category changed: Meals → Equipment vs. last 6 months
Cove Realty
$12,500.00Wire · unmatched
No matching invoice or bill found in the period
The problem
Why this work is quietly expensive.
94%
of transactions filtered out before review
Illustrative — exact rate depends on client mix and rule tuning.
Most reconciliation work is reviewing transactions that are completely fine. The skill is in catching the handful that aren't — a duplicated payment, a personal expense in the business account, a vendor suddenly billing 3x.
But to find those, someone scrolls through everything. It's slow, it's numbing, and tired eyes miss things. The exceptions that slip through are exactly the ones a client notices later.
The review work scales linearly with transaction volume, while the actual judgment — the part clients pay for — is a tiny fraction of it.
How the automation works
Step by step, on your existing tools.
Every transaction is checked against rules
As transactions come in, the system runs them against duplicate detection, category sanity checks, amount thresholds, and unusual-vendor patterns — across all your clients, every day.
Clean items pass silently
The thousands of normal transactions don't generate noise. They reconcile and move on. Your team never sees them unless they ask.
Real exceptions are surfaced with context
Each flagged item comes with why it was flagged — "possible duplicate of #4471", "category change vs. last 6 months", "amount 4x trailing average" — so review is a decision, not an investigation.
You decide; the system learns the call
Mark an exception resolved or legitimate and the system remembers, so the same benign pattern stops surfacing for that client. The judgment stays yours.
Connects to the tools you already run:
What's included
Everything in the system.
Built, connected, tuned, and maintained — not handed over as a template you have to run yourself.
Duplicate and double-payment detection
Category drift and miscategorization flags
Amount-threshold and trailing-average anomaly checks
Unmatched and uncleared item surfacing
Per-client exception queue with full context
Resolution memory so benign patterns stop re-flagging
Questions
The things firm owners ask first.
Straight answers. If yours isn't here, it's the first thing we'll cover on the call.
Other systems
Ready to stop running bank reconciliation by hand?
A focused 15-minute call. We look at how you do this today and show you exactly what the automated version looks like on your tools.
Built for US & Canadian firms with 2–20 staff.